Privacy Policy 

How We Handle Your Privacy & Data

At Cults Library Trust, we are committed to protecting your privacy and ensuring that any personal information you provide is handled securely and responsibly. We collect and process personal data only when necessary to support our work in reopening Cults Library, engaging with the community, and managing memberships, volunteers, and fundraising efforts.

We do not sell or share your data with third parties for marketing purposes. However, in some cases, we may share relevant information with Aberdeen City Council and other essential partners as required for governance, funding applications, or legal compliance.

Below, we outline how we collect, use, store, and protect your data.

Privacy Policy

1. Who We Are

Cults Library Trust is a Scottish Charitable Incorporated Organisation (SCIO) working to reopen and operate Cults Library as a community space. We are committed to handling personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What Personal Data We Collect

We may collect and process the following personal information:

• Contact details (e.g., name, email address, phone number, postal address).

• Membership and volunteer information (e.g., role, participation history).

• Donation records (where applicable, for financial transparency).

• Event registration details (if you attend a Trust event or meeting).

• Website usage data (via cookies, for analytics purposes).

3. How We Use Your Data

We collect and process personal data to:

• Manage memberships and volunteer registrations.

• Process donations and fundraising efforts.

• Communicate with supporters and keep you updated on our activities.

• Ensure legal and financial compliance as a registered charity.

• Engage with Aberdeen City Council on the Community Asset Transfer and other official matters.

4. Data Sharing with Third Parties

We only share personal data when necessary. The primary third party we work with is Aberdeen City Council, particularly in relation to the Community Asset Transfer process, funding applications, and governance requirements.

We do not share personal information with third parties for marketing purposes. However, in cases where data sharing is required for legal or operational reasons, we will ensure that all personal data is handled in compliance with data protection laws.

5. How We Store & Protect Your Data

We take appropriate security measures to prevent unauthorised access, loss, or misuse of personal data. These measures include:

• Secure digital storage for electronic records.

• Access controls to limit data access to authorised trustees or staff.

• Regular data reviews to ensure accuracy and compliance with regulations.

We will retain your data only as long as necessary for the purposes stated, after which it will be securely deleted.

6. Your Rights

Under data protection laws, you have the following rights regarding your personal data:
✅ The right to access the data we hold about you.
✅ The right to correct inaccurate or incomplete data.
✅ The right to request deletion of your data, where applicable.
✅ The right to object to or restrict processing in certain circumstances.

To exercise these rights, please contact us using the details below.

7. Contact Us

If you have any questions about this privacy policy or how we handle your data, you can contact us at:

📧 Email: cultslibrary@gmail.com

We review our privacy policy regularly and may update it when necessary. Please check this page for the latest version.

📅 Last Updated: 16th March 2025